Monitoring and Evaluation
Mentoring Procedures
It will be the responsibility of the employer, or a designated supervisor, to provide regular feedback to the intern on their performance throughout the period of the internship. Monthly Workplace Reports will provide a record of training provided; attendance; and skills obtained.
Each intern will also be provided with a Daily Diary, to keep a record of their training activities and workplace experience, identifying tasks undertaken and skills acquired.
Completion Processes
A Completion Certificate will be issued to the interns at the conclusion of the internship, to all those who have successfully completed the program requirements.
KEPSA is currently exploring the possibility of creating linkages for Interns who may wish to enter self-employment on completion of the internship.
Payment of Stipend and Fees to Interns and Employers
The youth will receive a stipend of KSh 6,000 per month; with the employers receiving a monthly fee of KSh 3,000 for each intern they take.
Employers participation in the Project
KEPSA has continually sort for Expression of Interest from various employers who wish to take up Interns in their firms mainly in the private sector though there are also a few firms from the Public sector and Non Governmental organization who have expressed interest.
For the first cycle of the program, approximately 205 Employers (63 corporate employers and 142 Master Craftsmen) expressed interest in taking up interns in the various sectors of the economy.
Monitoring and Evaluation
To effectively track the progress of the project and ensure transparency in the project, the following M&E systems have been put in place:
- Management Information System has been established at KEPSA (In the finalization stage).
- Complaints Handling Mechanism (CHM) framework is in place and complaints from beneficiaries and stakeholders handled as they come in.CHM refers to a mechanism whereby complaints, queries or comments/suggestions about the Project are addressed/responded to effectively and expeditiously. Queries or comments about the project will be addressed through a Question and Answer (Q&A) document.
- A CHM framework is in place at KEPSA. The MIS to be established at KEPSA will be enhanced to uptake complaints, include a complaints database/module (to log, route and track all complaints received, verification and actions taken, feedback etc). The M&E Officer within the PMU will be responsible for tracking complaints; to assess the extent to which progress is being made to address complaints, and ensure that adequate measures have been put in place to prevent recurrence of the complaint.
- Tools have been developed for conducting spot checks and reporting at the various project sites.
- Project Evaluation – Beneficiary Assessment and Impact Evaluation (Baseline and Follow Up Survey) have been planned for the project.
(a) Beneficiary Assessment : It will be conducted at the end of cycle 1,2,3 and 6 to: a) Measure satisfaction levels of interns and employers; and b) Assess program’s performance based on beneficiaries’ experience with it in order to improve program design and implementation in future cycles.
(b) Impact Evaluation – Will be conducted in the second cycle of the program, and will comprise of Baseline and Follow up survey. The main aim of the evaluation will be to collect data to monitor and track impact on employment/self employment six months after program completion. Baseline survey will be conducted in cycle 2 while Follow up survey – Comparable post intervention data will be conducted 12 months after baseline survey.
